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BEC Accounts for the Year Ending 31-08-89.

This year has been fairly quiet from a financial point of view. All of the financial priorities for 1988/9 have been completed. The only major expenditure has been the installation of the dehumidifier and the purchase of a two more library units. The IDMF is growing steadily and the Cuthbert’s Report Pre-sales account is quite healthy.

Notes on Expenditure.

General Account.

1)       The Belfry Bulletin printing, postage and stationary costs have been much the same as last year, with five issues being produced in this financial year.

2)       The BCRA insurance was much the same as the previous year.  The Belfry insurance was twice as much; this was due to the payment of an outstanding bill for the 1987/8 year.

3)       Very little has been spent of caving equipment this year!

4)       The telephone charges are absolutely correct; it is very expensive to rent a payphone.  The returns are also correct, so no one is fiddling the machine.  In view of the high costs of renting this essential piece of equipment the committee are currently costing the purchase of a coin operated telephone.

Sales Account.

5)       The loss is due to the purchase of a load of stickers and metal badges.  They should last for a year or two, so we can recoup the costs over this period.

Belfry Account.

6)       The electricity has been overpaid this year, this has been going on since late 87 and it has at last been rectified.  We are now £229 in credit.

7)       The insurance was high this year, see note 2 above.

8)       The repairs and improvements this year include the fitting of the dehumidifier (£438) in the drying room and tidying of the changing room.  The Belfry has been painted and some work has been done to the car park.

9)       Two library units have been purchased; the library is now nearly complete.

10)   The Belfry account has broken even this year, any deficit can be accounted for in the credit with the Electricity Board.

Notes on Income.

General Account.

1)       The subscriptions have been paid a little more promptly this year.  The higher income is due to the late payment of the subs of 26 individuals (£312) from the 1987/8 year!  The total income due to subscriptions is £2251 compared with £1678 from the previous year.  Please pay your subs as soon as possible in October 1989.

2)       Donations are higher this year.  The greatest part of this sum is from anonymous individuals staying at the Belfry.

Belfry Account.

3)       The income from the bednights this year is £1890 from 48 hutsheets.  The 4 hutsheets from August 1989 had not been submitted in time for the close of accounts. Overall the income would be up on last years' and the account would be in credit.

4)       The income from the Cuthbert’s Fees was £9.25. Did only 31 people go down St Cuthbert’s this year?  Come on you leaders, get your money heads on!

General Savings Fund.

This fund now stands at £859.

Ian Dear Memorial Fund.

As there was no income from the 1987/8 year, £200 was added to the account in 1988/9 and the balance now stands at £538.  No requests for grants were received this year.

St Cuthbert’s Report Pre-Sales Account.

There has been a little injection into this account over the year and the balance is currently £828.  If the club is to fund the entire cost of the publication then a considerable input into this account has to be made before the book goes to print.  The club may need to borrow a sum of money to bring the project to fruition.

1989/90

I feel that the financial priorities for the coming year are: -

The publication of the St Cuthbert’s Report.

The replacement of old worn-out caving tackle.

Further improvements to the BEC library.

Further improvements to the car park.

A long term project to be considered is the possible installation of central heating and instant showers, this will be expensive and a proper evaluation of this should be made.

The expenditure of the club has now exceeded the income for two years running and it may be time to consider either increasing the subs or the hut fees for 1990/1.  Certainly, if we are to continue with the hut improvements and maintain the quality and quantity of the BB we would need to increase the income.  This should be discussed at the AGM (7/10/89).

So long as there is no major expenditure in 1989/90 the BEC accounts should tick over nicely for the year. There will be extra income from the Wessex Challenge but this cannot be counted upon. The publication of the St Cuthbert’s Report is a special case and an alternative method of funding is required.

The BEC accounts are now whoever it may be.  I am live in Adelaide. So, to you are in my part of the ready to hand over to my successor, resigning my post as I am going to all you BEC who get everywhere, if world, pop in and say hello.

Steve Milner. 12-09-89.

BEC Accounts for the Year Ending 31-08-89.

1987/8

 

1988/9

 

General (Current) Account - INCOME

 

 

 

 

1670.00

Subscriptions

2250.50

10.00

Donations

145.71

17.58

Gain from Dinner/AGM

37.38

187.84

Gain from Wessex Challenge

--

--

Miscellaneous

--

64.32

Building Society Interest

69.44

1957.54

 

2492.03

 

 

 

 

General (Current) Account - EXPENDITURE

 

 

 

 

820.01

BB Printing

822.20

108.55

BB Stationery and Postage

181.66

--

Public Liability Insurance

--

157.50

BCRA Insurance

151.80

185.00

Belfry Insurance (50%)

380.78

149.23

Rates – General & Water (50%)

120.52

463.29

Tackle, Cave Keys, Permits (CCC) Purchased

213.99

(100.58)

Less Tackle Fees & CCC Permits Sold

(72.23)

30.00

Other Subscriptions and Donations

96.00

--

IDMF Transfer

200.00

20.00

Carbide Licence

21.00

115.57

Library Purchases

--

52.25

Misc Postage and Stationery

38.86

341.40

Telephone Charges

462.93

(58.40)

Less receipts

(78.50)

11.67

Miscellaneous

55.49

(155.11)

Net Sales Loss/(Profit)

46.88

400.00

Transfer to Cuthbert’s Account

--

(62.10)

Net Belfry Account Loss/(Profit)

238.82

1822.88

 

288.00

 

 

 

(520.88)

Profit/(Loss)

(387.97)

 

 

 

 

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General (Savings) Account – Nationwide Building Society.

 

 

 

 

724.80

Opening Balance

789.12

64.32

Interest                                                                                     (Approx.)

69.44

789.12

Closing Balance.

858.56

 

 

 

 

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Sales Account

 

 

 

 

 

Items

Purchases

Sales

 

11.00

Carbide

--

 

--

122.00

Sweat & T-Shirts

--

50.00

50.00

6.25

Badges & Stickers

193.43

96.55

(96.88)

20.11

Miscellaneous

--

159.36

Net Profit/(Loss)

(46.88)

 

 

 

 

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1987/8

 

1988/9

 

Belfry Account - INCOME

 

 

 

 

1820.77

Bednights (not including August)

1891.91

117.64

Other Receipts

92.92

717.33

Special Item (Insurance for Tackle Store)

--

2655.75

 

1984.33

 

 

 

 

Belfry Account - EXPENDITURE

 

 

 

 

634.00

Electricity

259.41

92.32

Gas

38.35

85.00

Coal

57.27

18.35

Household Goods & Miscellaneous

51.22

185.00

Belfry Insurance (50%)

380.78

149.24

Rates – General & Water (50%)

120.52

152.95

Repairs and Improvements

817.34

66.70

Fixtures and Fittings

--

1210.09

Purchases of Library Units

228.76

2593.65

 

2223.65

 

 

 

62.10

Net Profit/(Loss)

(238.82)

 

 

 

 

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St. Cuthbert’s Report – Bristol & West Building Society

 

 

 

 

--

Opening Balance

642.22

285.00

Pre-Sales Income

147.82

400.00

BEC Contribution

--

--

Interest

37.77

(42.78)

Less Expenditure

 

642.22

Closing balance.

827.81

 

 

 

 

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Ian Dear memorial Fund – Guardian Building Society

 

 

 

 

298.14

Opening balance

330.35

--

Transfer from General Fund

200.00

32.21

Interest

7.34

--

Grants

--

330.35

Closing Balance

537.69

 

 

 

 

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