The
Editor: Dave Turner
Annual General Meeting - 1st October 1988 at 10.30
There will be an election for the Club committee this year and voting forms are being sent with this BB. Please either send them to Bob Cork or bring them to the AGM.
Annual Dinner - 1st October 1988
As everyone already knows the dinner will be held at The
Star,
Thanks
Thanks are due to Roger Dors for supplying the sleepers for the Chariot Race and for organising the bar.
Treasurers Report 1987/88
Again we have had a very busy financial year with considerable turnover, generated by such events as the Wessex Challenge, Dinner, advance sales of the Cuthberts Report and repayment from our insurers for part of the cost of the tackle store roof. Also a donation' from the MRO for their share of their part of the roof.
1. EXPENDITURE
a) As far as expenditure is concerned, this has mainly involved the purchase of more library units, continued Belfry improvements, the provision of more fire prevention measures and of course the usual bills. We still have to persuade the Electricity Board to come around and check the equipment for fault to try and explain our high bills. I suspect we will have to re-arrange and consolidate our electricity system as per Pat Cronin's recommendations to try and get the bills down.
b) The Belfry has not quite been self-financing, but not far from it. It shows a deficit of only £184. Considering we have spent a lot on Library units and Belfry units we've done pretty well and under 'normal.' circumstances it would finance itself quite easily.
c) Last year the BB cost £753 to produce, this year it is £930, due in part to more BB' s, inflation and the change in printers.
d) There is only one more library unit to purchase - just as well as they seem to be taking longer and longer to churn out. This large drain on resources will thus soon evaporate.
e) The telephone cost us £342 this year against £8 income. This is another slight anomaly which is being investigated.
f) As set out during the A.G.M. last year, we have
spent much more on 'caving' this year i.e., tackle £400 instead of £182 last
year. This was made up of SRT rope
bought cheap in
g) £540 has been 'spent' on the Cuthberts Report, that is a transfer of £400 to the account from our General Account to help bolster it up, plus sundry expenses such as computer equipment to allow Dave Turner to set up the production.
h) Last years expenditure on Tackle Store repairs has been partly offset by an insurance cheque and MRO donation, but we still have a deficit of £625 which will have to be written off.
2. INCOME
a) On
the income side, the main item is of course Hut Sheets/Bednights. The main problem this year has been the
gradual collapse of the Hut Sheet system. Members seem incapable of filling it in properly. Names and other detail is either illegible or
in 3 ft high letters. Failing to put 'M'
for Member and 'V' for visitor means we cannot monitor increases in bednights
and the Hut Warden cannot tally the money in the box with whats on the
sheets. The situation has not been
helped by the change over in Hut Warden or the theft in the Spring when 3 Hut
Sheets and at least £100 vanished.
I regret that I cannot therefore return any meaningful analysis on the numbers
that have stayed at the Belfry nor the exact monies derived from
bednights. Not exactly satisfactory,
i.e., will tighten up the situation with the new Hut Warden.
Bednight income last year was some £2226, this year it is about £1820 (taking
into account the theft). Oddly member
and guest bednight income is almost exactly the same as last year (as far as
the garbage written on the Hut Sheets can tell us) the difference being the income
we don't now get from the Army and Navy who we have succeeded in frightening
off. A salutary lesson?
b) We made a profit of £18 on the Dinner last year - should we make more?
c) The Wessex Challenge profit was £188 - an acceptable level?
d) We sold more Tee and sweat shirts so our excess of original expenditure over income is now down to £92.
e) I have not included advance sales of Cuthbert Reports here as this 'income' will soon become expenditure in due course when the report is printed.
f) The St. Cuthberts Cave fees only amounted to £22. Did only 73 people go down this year?
3. IAN DEAR MEMORIAL FUND
This is still bumbling along but no takers in 1988. The fund is now £308 with another injection of £100 due in November from our General Account.
4. Our General Fund Building Society Account currently stands at £790.
5. Our financial priorities I feel are as follows for this year:
a) Complete drying room.
b) Sort out telephone and electricity expenditure.
c) Finance the Cuthberts Report.
d) Sundry repairs and Belfry improvements.
6. I can find no justification to raise Subscriptions or Hut fees this year. Please, please help cash flow by paying both on time and when required. The Membership Secretary this year will rigorously enforce the situation this year and Subs are due by Jan 1st 1989. Non-payers by this time risk having their BBs withheld - it's only £12 for heavens sake. Why should we spend money on postage etc chasing non-payers?
7. Advance sales of The Cuthberts Report is now £804, including a £400 BEC injection, thus £404 divided by £5 equals about 80 pre-sales.
M C McDonald (Trebor) 6.9.88